Vacancy Type: PermanentLocation: HMP EdinburghPay Band: Please refer to full job description on SPS career siteSalary: £28,425 - £32,200 Closing Date: 2025-06-02Hours of Work: Please refer to full job description on SPS career siteJob Purpose:To provide an effective and efficient Procurement service by sourcing, costing and procuring goods and services within the parameters of the SPS Procurement Policy and the Service Agreement between establishment and HQ. Be responsible for the completion of all routine information, documentation and communications relevant to the post holder’s role is delivered to local and national standards and timescales including month and year end routine such as accruals, prepayments and stock counts of all prison related stores as required.Responsibilities:Work closely with colleagues and internal customers to define the specification and requirements of goods and services which will meet the needs of the establishment, responding to and following up Procurement specific enquiries sensitively, timeously and efficiently, ensuring an excellent customer service provision is offered at all times working within the parameters of the relevant policies and legislation.Check and ensure that all manual requisition forms are signed by the requesting officer and the relevant budget holder, and are within the budget holder’s current financial limits.Ensure the accuracy of invoices received. Prepare the invoices for payment by registering on the SPS Agresso system and/ or PECOS system.Provide an effective and efficient administration service, ensuring electronic and paper based communications and documentation are actioned and stored appropriately in accordance with Audit and SPS policy requirements.Co-ordinate and assist in specific projects and contracts as directed by the Procurement Manager. Become proficient in all aspects of the procurement function, procuring, invoicing and stock management. This will aid the function and provide natural cover in times of need.Ordering, collection and issuing of goods, including stock items.Person SpecificationSPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.Qualifications RequirementsMinimum of five National 5 (or equivalent) qualifications, including English and Mathematics or relevant administrative experienceExperience RequirementsKnowledge Skills RequirementsExperience of working within a Procurement/stores functionWell-developed administrative experience, including a good working knowledge of MS packagesSelection Methods Please refer to full job description on SPS career site