Office Manager- 6-12MFTC London- 5 days a week on site £45-50,000 benefits Middlemore have been retained to lead the hire of an Office Manager on a 6-12month fixed term contract for a bespoke international financial services firm. The Office Manager will provide a first-class administrative support to their fast- paced and vibrant business in London, and be the point person for partners, employees, visiting guests and high value shareholders. You will be responsible for providing dedicated support in undertaking a range of administrative and coordination tasks using initiative. The successful Office Manager will be a self-starter who is a confident communicator, anticipating the needs of internal stakeholders and clients and provides prompt action to ensure efficiency and effectiveness. Other responsibilities will include: Office Management Work closely with the Global Head of Operations to identify and plan improvements to local office facilities. Propose an annual budget and plan for the operation and maintenance of local office facilities, securing approval from the Global Head of Operations. Monitor and manage spend and delivery against an approved annual office plan and budget Procure and manage local corporate/office service providers, reviewing invoices, monitoring delivery and optimising service agreements as needed. Be the first aider and the firms London’s Health&Safety officer for the local office. Greet and manage external visitors to the office and be the first point of contact for external enquiries. Book and track staff travel and accommodation (in the absence of the EA) Accountable for the provision of all office services in the London office. Ensure daily onsite support to staff is maintained throughout the working week. Ensure the provision, maintenance, and efficient distribution of all office supplies (including stationery, fruit, and mail) as well as kitchen supplies for the office. Ensure that the kitchen is clean, the coffee machines and all other appliances are working (including consumables replenishment) prior to each working day starting. Ensure that meeting rooms are optimised and are kept in good order. This includes acting as Administrator for the room booking system and resolving booking issues, clashes, and staff requests for assistance. Manually configure rooms as per staff requests, to include opening up partition walls, moving tables, chairs, and AV equipment to ensure meeting support is to a high standard. Accountable for ensuring that all office equipment in the kitchen, meeting rooms and office space is in good condition. Maintain an accurate supplier list for all office services. Lead contract renewal and supplier performance management activities. Approve invoices from office suppliers. Act as the first point of contact for courier services, cleaning services and other service providers. Responsible for managing the door entry system at the London office, including overseeing staff passes, controlling third-party access, and ensuring that all physical items are properly stored and accounted for. Act as lead for Fire Marshall training and co-ordination in support of Building Management against the agreed requirements. Take responsibility for providing on-site support for formal meetings and events, including the Annual Owners Meeting, Board meetings, and other key gatherings, ensuring a physical presence to facilitate smooth execution. Ensure electrical safety testing and other associated checks and inspections are carried out in accordance with regulatory requirements. Responsible for communications to London staff regarding office services, events, issues, and etiquette for maintaining standards. The successful Office Manager will have at least 3-5 years relevant experience operating in a similar role. We are looking for an immediate start. If you would like to learn more then please share an updated cv with charlie.garsidemiddlemore.co.uk or apply following the link.