Vacancy Type: Permanent Location: HMP Edinburgh Pay Band: Please refer to full job description on SPS career site Salary: £26,567 Closing Date: 2024-12-13 Hours of Work: Please refer to full job description on SPS career site Job Purpose: To provide general administrative services for the Intelligence Management Unit (IMU) function and be relief for the Admin Assistant for Agents Visits. Responsibilities: To communicate professionally and effectively with internal and external enquiries, contribute to and complete External Enquiry Forms, SARs and the redaction of Intelligence information for Parole reports.To carry out a range of administrative tasks including photocopying, faxing, filing, scanning etc. whilst adhering to the Data Protection Act and Document Retention Policy. To maintain accurate filing systems within the IMU. Update prisoner records including Prisoner Record System (PR2) and also organise data and maintain accurate records. Responsible for accurate minute taking during meetings. Co-ordinate and facilitation of the video conferencing facility for the purpose of the Agents Visits and the Appeal Courts and Sheriff Court. Operate the Video Conferencing equipment and check the identity of the caller before authorising Prison staff to bring in the prisoner. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role. Qualifications Requirements Minimum of two National 5 (or equivalent) qualifications, including English and Mathematics or relevant administrative experience. Experience Requirements Knowledge Skills Requirements Competent and experienced in all aspects of administration, including a good working knowledge of MS packages. Selection Methods Please refer to full job description on SPS career site