Vacancy Type: Permanent Location: HMP&YOI Grampian Pay Band: Please refer to full job description on SPS career site Salary: £26,567 Closing Date: 2025-01-06 Hours of Work: Please refer to full job description on SPS career site Job Purpose: The post holder will be responsible for the administrative duties for the Court Team within HMP&YOI Grampian, working in the Finance&Administration Department. Responsibilities: Ensure the effective administration of the prisoner Admissions, Transfers, Liberations and Foreign Nationals, of which you will have the responsibility to ensure that accurate information is processed timeously and securely, in accordance with legislative requirements and SPS procedure.Provide accurate recording of all prisoner transactions and data, inputting on the Prisoner Record System (PR2) ensuring all records take account of changing prisoner circumstances and are compliant with SPS Policies and Audit Processes.Verify relevant data held on Prisoner Record System (PR2) and communication information both internally and externally. Also responding to written enquiries within appropriate timescales, standards and in accordance with the Date Protection Act, including the collation of Subject Access Requests (SARs).Accurately interpret warrants and accompanying documents via paper and SPS Prisoner Record System (PR2) This will be done after undertaking and successfully passing training in the Warrant Sentence Calculation Course. This will enable assistance when carrying out the initial check of warrants produced by the Courts, and that this has been done in accordance with legislative requirements and SPS procedures. To multi-task and provide a supporting role throughout the establishment to ensure that deadlines are met. This will include carrying out any tasks as directed by your Line Manager, which will include covering and ‘acting up’ in other duties, such as Parole and Court Desk. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role. Qualifications Requirements Minimum of two National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment. Essential Experience Requirements Knowledge Skills Requirements Experience of good communication skills evidencing what type and how used. Essential Experience of attention to detail whilst working to deadlines, outlining examples. Essential Experience of good numeracy skills evidencing what type and how used. Essential Evidence your knowledge and understanding of the Data Protection Act (GDPR). Essential Selection Methods Please refer to full job description on SPS career site